Invoicing Requirements

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We want to make sure you are paid in a timely manner. To assure you are, please follow the following instructions:

  • Invoice only after the product has been received by the City or after the service is complete
  • Put PO number on your invoice

Your City contact should provide you with a Purchase Order or Field Purchase Order number before you deliver the product/service. You MUST put this PO or FPO number on your invoice to be paid. If you do not have the number on the invoice, your payment will be delayed.

  • Ask for PO number or FPO number before you invoice if you have not been given one

If you have not been given a number by the time you are ready to invoice, it is best to be proactive and ask them for the number so you payment will not be held up.

Any requests for goods and/or services not paid with a City of Goodyear MasterCard Purchasing Card must be accompanied with a purchase order.

In the event a vendor is awarded a City of Goodyear contract a purchase order is still required before any deliveries are made.

All invoices must have the correct purchase order number on it.

Invoices are to include freight, FOB Goodyear, and all applicable taxes.

Invoices that have different pricing than what is on the purchase order will be returned unpaid. 

Invoices can be mailed to:

City of Goodyear, Finance Department

190 N Litchfield Road

Goodyear, AZ 85338

Attn: Accounts Payable

Invoices can be emailed to: Accounts.Payable@goodyearaz.gov