Vendor Services
Invoicing Requirements
We want to make sure you are paid in a timely manner. To
assure you are, please follow the following instructions:
·
Invoice only after the product has been received by the City or
after the service is complete
·
Put PO number on your invoice
Your City contact should provide
you with a Purchase Order or Field Purchase Order number before you deliver the
product/service. You MUST put this PO or FPO number on your invoice to be paid.
If you do not have the number on the invoice, your payment will be delayed.
·
Ask for PO number or FPO number before you invoice if you have
not been given one
If you have not been given a
number by the time you are ready to invoice, it is best to be proactive and ask
them for the number so you payment will not be held up.
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Any requests for goods and/or
services not paid with a City of Goodyear MasterCard Purchasing Card must be
accompanied with a purchase order.
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A City of Goodyear Mastercard
Purchasing Card can only be used for a total purchase of not more than
$1500.00 including any applicable shipping and taxes.
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In the event a vendor is awarded a
City of Goodyear contract a purchase order is still required before any
deliveries are made.
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All invoices must have the correct
purchase order number on it.
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Invoices are to include freight,
FOB Goodyear, and all applicable taxes.
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Invoices that have different
pricing than what is on the purchase order will be returned unpaid.
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All invoices are to be mailed to:
City of
Goodyear
Finance
Department
Attn:
Accounts Payable
190 N. Litchfield Rd.
Goodyear, AZ 85338
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Last Updated: 7/17/2008